seattleenvironmental | Contracts Advisor; Professional/Technical Services #2018-01731 in Seattle, WA

Contracts Advisor; Professional/Technical Services #2018-01731

  • City of Seattle
  • $129,220.00 - 129,220.00 / Year *
  • 5000 Green Lake Trail
  • Seattle, WA 98103
  • Full-Time



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Contracts Advisor; Professional/Technical Services

Salary $38.06 - $57.09 Hourly

Location Seattle, WA

Job Type Classified Civil Service, Regular, Full-Time

Department Seattle Information Technology

Job Number 2018-01731

Closing January 2, 2019 4:00 PM Pacific

Position Description

Department Overview:
The City of Seattle is seeking qualified candidates for the position of Contracts Advisor; Professional/Technical Services (Strategic Advisor 1, GG) with the Contracting Unit in Seattle Information Technology's Business Office. The City of Seattle is a commercial, cultural and advanced technology hub with over twenty-five (25) departments and agencies. We are committed to becoming a safe, affordable, vibrant, innovative, and connected city. Seattle IT provides technology leadership for the City enterprise, developing common standards, architectures, and business solutions; focused on developing scalable, sustainable solutions that enable departments to deliver City services more efficiently and effectively to constituents. Seattle IT harnesses the power of technology and telecommunications to facilitate City government serving Seattle's residents and businesses. Seattle IT is responsible for citywide technology governance, strategic planning and policy development, and programs that promote technology literacy and public access to government information. The City's consolidated IT operations is 700 strong providing professional technology services across City government and beyond. We are looking for a talented professional who has a passion for service, community, and technology to join our exciting team!

Job Responsibilities

Position Overview:
This position will work within Seattle IT's Contracting Team and will report to the Contracts Manager. The objective of the IT Contracting Team is to guide and support internal and external stakeholders by providing oversight and governance of outsourced and interdepartmental contractual arrangements for IT projects. The IT Contracting Team establishes and administers contracts with consultants, contractors, suppliers, grant recipients, other governmental agencies, and other for-profit entities; in addition to agreements, work may result in setting City-wide IT standards. The IT Contracting team is responsible for developing and leading best practice IT contracting policies, and for ensuring contract objectives are complete and satisfactory. The IT Contracting Team is responsible for promoting diversity, and race and social justice in contracting efforts.

This Contracts Advisor will develop and implement agreements for consultants, small public works, purchasing initiatives, and other requirements authorized by special legislation such as the excess fiber leasing program and federal grants. The position will execute solicitation and contract management activities including assisting project managers with developing scope, schedule, and cost analysis methodology; performing proactive strategic sourcing; writing and editing detailed and complex specifications including using the RSJI tool; developing and managing RFI/RFQ/RFP/ITB or other selection processes; leading or participating in contract negotiations; awarding agreements and resolving contractual issues.

Primary Duties:

  • Advise and consult with executives, project managers and other departmental and interdepartmental staff on IT contracting needs and strategize to facilitate and expedite processes.
  • Determine methodology and conduct selection processes for outsourced requirements falling under the legal authority of the consultant ordinance, purchasing ordinance, public work laws, and other special legislation.
  • Develop detailed and complex specifications including legal, managerial, technical, cost analysis, race and social justice, schedule, administrative, evaluation criteria, and risk assessment.Assure specifications comply with federal, state and local laws and regulations.
  • Plan and facilitate proposal evaluations and make recommendations to stakeholders for contract awards.
  • Identify issues and develop strategies for contract negotiations, lead negotiations and write contracts.
  • Monitor and assess vendor performance, customer satisfaction, and contract utilization.Mediate and resolve contractual issues and disputes.Manage customer and vendor expectations.
  • Develop and support relationships with business organizations, consultants, vendors, contractors and the general public.Encourage WMBE and small business participation and proactively conduct outreach efforts.
  • Keep abreast of current IT market conditions, new IT services, products and trends.Research and recommend cost-saving and other efficiencies.
  • Participate in identifying and implementing IT contracting improvements.
  • Perform various duties commensurate with the Strategic Advisor 1 position level.

Qualifications

Note: Equivalent combinations of education and experience will be considered for the required qualifications except where specifically noted.

  • Minimum of three years' experience in contract administration.
  • Recent experience in conducting a minimum of two formal RFP processes including writing specifications and negotiating agreements.

Note: Submit cover letter and resume along with NeoGov application.
Note: Employment contingent upon successful completion of comprehensive criminal background investigation in compliance with Seattle's Fair Change Employment Ordinance SMC 14.17.

Additional Information

Desired Qualifications:

  • Bachelor's degree or equivalent experience in business administration, public administration, economics, finance or closely related field.
  • Membership in and/or certification by National Institute of Governmental Purchasing, CAUCUS, National Association of Purchasing Managers, or other similar organizations.
  • Knowledge of public contracting procedures and environment.
  • Experience working with IT contracts.
  • Knowledge of municipal government and environment.
  • Proficiency in MS SharePoint, Project and Visio.

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* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.